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Gonzales County Underground Water Conservation District

P.O. Box 1919, 522 Saint Matthew Street, Gonzales, Texas 78629 Phone 830.672.1047 FAX 830.672.1387

Employee Hiring Notice

Position: Administrative Assistant

Immediate Supervisor: General Manager

Effective Date: October 01, 2022

The Gonzales County Underground Water Conservation District (GCUWCD) is seeking to hire an administrative assistant responsible for general office operation, financial accounting, database maintenance and updates, and clerical support for the General Manager, staff, and Directors.

Job Description

Office Duties: Responsible for providing clerical and administrative support, including, but not limited to: answering telephones and directing calls, processing incoming and outgoing mail, typing, copying, scanning, and other administrative duties; assisting property and well owners with new applications, well registrations, and requests for information either in person or electronically; upkeep of office areas and the stocking and maintaining of office supplies; preparation and assembly of Board meeting agenda packets and set up for Board meetings, attending monthly Board meetings and preparing meeting minutes; and other assigned tasks.

Records Management: responsible for keeping District records up to date, including, but not limited to: scanning, filing, moving, and storage of documents; maintaining personnel files and employee records; and updating and maintaining the District’s electronic databases (registered wells, water level, water quality, water usage).

General Accounting: Performs all standard and routine accounting procedures for the District’s various accounts; processes and records checks and deposits; prepares monthly bank reconciliation; processes all invoices and prepares payments; assists in the preparation of monthly and annual financial statements and budget reports; completes reports and submits quarterly and annual tax forms; prepares and submits quarterly and annual payroll tax reports; distributes annual W-2 forms; prepares reports.

Requisite Skills/Requirements

High School Diploma and two years of work experience in accounting, office administration, or related fields. Requires experience with computerized accounting systems and knowledge of spreadsheets and database management with preference given to experience with Quickbooks and Microsoft Office programs. Strong typing skills with a typing speed of 45 wpm or faster are preferred. Good communication and interpersonal skills are extremely important with the ability to exercise initiative and independent judgment and responsibility. A valid Texas driver's license and good driving record are required.

Physical Requirements

Requires occasional lifting of items such as boxes of materials, books, equipment, etc. Work is primarily performed in an office environment with infrequent trips to post notices, pick up supplies, and assist in educational presentations.

Work Hours/Compensation

This is a part-time position with a floating schedule within normal business hours 8:00 – 5:00 Monday through Friday. Must be able to attend regularly scheduled Board Meetings on the second Tuesday of each month (starting at 5:30 pm) and any workshops, special called meetings, and hearings scheduled before or after normal business hours as needed. Sick leave paid vacations, and retirement benefits are not available on a part-time basis.

The position is open until filled. Resumes may be submitted in person or mailed to:

Gonzales County UWCD

522 Saint Matthew Street

P.O. Box 1919

Gonzales, Texas 78629

For additional information contact the Gonzales County UWCD District Manager at 830. 672.1047.

The Gonzales County UWCD reserves the right to accept or reject any and all responses received under this notice.

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